Blog
How to organise an event's volunteers, and the rules a French association works under. Written by the Volunteo team.
Organising
Recruiting, sizing, scheduling, the day itself, bringing people back.
Recruiting volunteers: seven channels
The channels that work, in the order you should open them, and the calendar that goes with them.
Published on September 18, 2026
How many volunteers does an event need?
Counting by position and by time slot rather than by day, and the orders of magnitude that tell you whether your figure is plausible.
Published on September 18, 2026
Building a volunteer schedule
Positions first, availability next, assignments last. And the three checks to run before you send it out.
Published on September 18, 2026
The day itself: welcome, briefing, surprises
The welcome desk, the ten-minute briefing, the two o'clock lull, and the last ten minutes that decide whether people come back.
Published on September 18, 2026
Bringing volunteers back year after year
Why people do not come back, and the three things to do in the fortnight after the event.
Published on September 18, 2026
The rules
Insurance, expenses, minors, bars, marshals, personal data.
Insuring volunteers
Public liability, personal accident cover, private vehicles, one-off events: the four points to check.
Published on September 18, 2026
Reimbursing volunteers' expenses
Reimbursement against receipts, or waiving expenses in exchange for a tax receipt: conditions, pitfalls and bookkeeping.
Published on September 18, 2026
Is a volunteering agreement needed?
What it can usefully say, what it must never contain, and when a simple charter is enough.
Published on September 18, 2026
Volunteers under eighteen
Parental consent, supervision, positions to rule out, hours, insurance: six points to settle beforehand.
Published on September 18, 2026
Marshals on a road event
Who may act as one, what they must carry, the list to file with the authorities, and how to hold forty junctions.
Published on September 18, 2026
Running a bar at a community event
How many licences a year, which drinks, which responsibilities, and how to organise the team.
Published on September 18, 2026
Volunteers' personal data
Which details to ask for, which to avoid, how long to keep them, and what to answer when someone asks to be erased.
Published on September 18, 2026