A Great View of the Whole
The general view of the teams allows you to know the filling rate of each of them. This way you know which teams are not full yet.
The "Logs" tab lets you follow the latest changes made by other administrators or managers.
A hundred kilometres of open road, forty junctions to hold, and a named list of marshals to file with the authorities weeks before the event.
On a sportive, the organisation is not built around teams but around points: every junction, every tricky stretch, every feed station needs one or two people, on site from the moment the first rider passes to the broom wagon. Forty points means forty positions, each with its own time window.
Declared once, they carry over from one edition to the next along with the route. See teams and positions.
This is the administrative constraint specific to the discipline: marshals must be declared by name, with their location. Because your assignments are up to date in the tool, the list exports to Excel or CSV, complete, instead of being retyped — and re-exports the day three people change.
Mail merge also produces the individual briefing sheet: the junction, the time to be in position, the instructions, the race control number. Printed in a batch, handed out at breakfast.
Delayed start, diversion, thunderstorm: email campaigns let you write to every marshal, to one team, or to the volunteers of a single sector. Everyone also has their own page, up to date, readable on a phone at the roadside.
By delegating tasks to team leaders, you no longer have to handle everything yourself as each team can be set up independently.
When assigning a volunteer to a position, their availability is automatically checked so there are no more risks for error!
Whether it is to set up a preparatory meeting, or for last minute information before the event, you can send an email in just two clicks to the group of volunteers you want:
No software installation is required, you can access your data from any browser on your computer, smartphone or tablet.
Volunteers can easily check their assignments at any time without having to call the team manager. This autonomy reduces the workload of each manager.
The general view of the teams allows you to know the filling rate of each of them. This way you know which teams are not full yet.
The "Logs" tab lets you follow the latest changes made by other administrators or managers.
Teams are used to distribute organisational work between the various officials, who may have access to only one team for example.
Each team is divided into positions, which may correspond to a daily or geographical division of the team for example.
The number of volunteers required for a given position usually varies depending on the time of day. A catering position for example may require more volunteers from midday to 2pm than from 2pm to 6pm.
By defining the volunteer requirements on an hourly basis, you create a very accurate table, which you can fill up by picking among available volunteers.
One public link, a QR code and a form that asks your own questions: applications arrive already sorted by preferred team and by availability.
Split the event into teams and positions, hand each team to its lead, and say how many volunteers you need, hour by hour.
Assign people without ever creating a clash, follow staffing position by position, and send everyone their own schedule.
Let volunteers pick their own shifts, with substitutes and a waiting list, while you keep control of confirmation.
Write in two clicks to a team, a position, unassigned volunteers or everyone, from reusable templates.
Call-up letters, certificates, running sheets: one Word template, and one document per volunteer filled in with their details and schedule.
Print badges with a photo and a QR code, and track the meals, drinks and t-shirts handed to each volunteer.
A partner organisation brings its own volunteers? Give it its own sign-up link and its own leads, without opening up the whole event.
200 volunteers
600 volunteers
1000 volunteers
3000 volunteers
Yes. With shift booking switched on, volunteers can sign up as substitutes or join a waiting list, and promotion happens automatically when a place frees up.
Volunteer groups give each club its own sign-up link and managers, who run their members while you keep the complete list.
Billing is per accepted volunteer, with no subscription: a hundred volunteers stays a three-figure expense, paid once for the edition. The detail is on the pricing page.