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Easy Volunteer Management
Are you getting lost in the organisation of volunteers for your event?
Our tool takes care of making your job easier.
Less Work
By delegating tasks to team leaders, you no longer have to handle everything yourself as each team can be set up independently.
When assigning a volunteer to a position, their availability is automatically checked so there are no more risks for error!
Quick Contacts
Whether it is to set up a preparatory meeting, or for last minute information before the event, you can send an email in just two clicks to the group of volunteers you want:
- Those assigned to a specific position
- Those assigned to a given team
- All volunteers
- All team managers
Accessible from Anywhere
No software installation is required, you can access your data from any browser on your computer, smartphone or tablet.
Volunteers can easily check their assignments at any time without having to call the team manager. This autonomy reduces the workload of each manager.
Events of all sizes simplify their organisation with Volunteo
75 volunteers
200 volunteers
600 volunteers
1500 volunteers
A Great View of the Whole
The general view of the teams allows you to know the filling rate of each of them. This way you know which teams are not full yet.
The "Logs" tab lets you follow the latest changes made by other administrators or managers.
Organisation in Teams and Positions
Teams are used to distribute organisational work between the various officials, who may have access to only one team for example.
Each team is divided into positions, which may correspond to a daily or geographical division of the team for example.
Smart Filling of Positions
The number of volunteers required for a given position usually varies depending on the time of day. A catering position for example may require more volunteers from midday to 2pm than from 2pm to 6pm.
By defining the volunteer requirements on an hourly basis, you create a very accurate table, which you can fill up by picking among available volunteers.
Sorting Among Volunteers
After confirming volunteers' registrations, you can see those who wish to take part in a team, those who have not been assigned anywhere, and therefore easily contact them.
Access to all the Volunteer Data
The volunteer page contains the following information about him/her:
- full contact details
- preferences for certain teams
- availabilities (day/time)
- positions he/she is currently assigned to
Each volunteer has access to their own page, to check their assignments, from which they can contact their manager(s).
