A Great View of the Whole
The general view of the teams allows you to know the filling rate of each of them. This way you know which teams are not full yet.
The "Logs" tab lets you follow the latest changes made by other administrators or managers.
A street market means a hundred people mobilised for a single day, often from several local associations. Everything is decided before 8am.
Pitches are allocated at dawn, the refreshment stand is overrun at noon, and everybody is needed for the clear-up at 5pm. Three head-count peaks in the same day, with people on different hours: exactly what a hand-made schedule handles badly.
By declaring the requirement hour by hour on each position — marshals, entrance, refreshments, safety, clear-up — you see the 2pm dip before it arrives rather than on the day.
A neighbourhood market is rarely run by a single organisation: the events committee, the school, the football club and the staff association each bring their own volunteers. Volunteer groups give each association its sign-up link and its own managers; it runs its members, you keep the full list and the shared schedule.
Volunteers, teams, positions and hours stay recorded. The next edition is created from this one: you re-invite the same people, who find their account, and you do not start from a blank sheet every year. That is the part a spreadsheet never helps with, because it has to be rebuilt each time.
By delegating tasks to team leaders, you no longer have to handle everything yourself as each team can be set up independently.
When assigning a volunteer to a position, their availability is automatically checked so there are no more risks for error!
Whether it is to set up a preparatory meeting, or for last minute information before the event, you can send an email in just two clicks to the group of volunteers you want:
No software installation is required, you can access your data from any browser on your computer, smartphone or tablet.
Volunteers can easily check their assignments at any time without having to call the team manager. This autonomy reduces the workload of each manager.
The general view of the teams allows you to know the filling rate of each of them. This way you know which teams are not full yet.
The "Logs" tab lets you follow the latest changes made by other administrators or managers.
Teams are used to distribute organisational work between the various officials, who may have access to only one team for example.
Each team is divided into positions, which may correspond to a daily or geographical division of the team for example.
The number of volunteers required for a given position usually varies depending on the time of day. A catering position for example may require more volunteers from midday to 2pm than from 2pm to 6pm.
By defining the volunteer requirements on an hourly basis, you create a very accurate table, which you can fill up by picking among available volunteers.
One public link, a QR code and a form that asks your own questions: applications arrive already sorted by preferred team and by availability.
Split the event into teams and positions, hand each team to its lead, and say how many volunteers you need, hour by hour.
Assign people without ever creating a clash, follow staffing position by position, and send everyone their own schedule.
Let volunteers pick their own shifts, with substitutes and a waiting list, while you keep control of confirmation.
Write in two clicks to a team, a position, unassigned volunteers or everyone, from reusable templates.
Call-up letters, certificates, running sheets: one Word template, and one document per volunteer filled in with their details and schedule.
Print badges with a photo and a QR code, and track the meals, drinks and t-shirts handed to each volunteer.
A partner organisation brings its own volunteers? Give it its own sign-up link and its own leads, without opening up the whole event.
75 volunteers
300 volunteers
1600 volunteers
3000 volunteers
The first eleven volunteers are free on a new event's first edition, and beyond that billing is per accepted volunteer, with no subscription. A fifty-volunteer market stays a modest, one-off expense.
No, everything runs in a browser, including on volunteers' phones on the day.
A volunteer needs an address to have an account and receive their assignments. For those without one, a manager can sign them up and follow their schedule on their behalf.